Equivalency
Equivalency checks, without the bottleneck
Equivalency decisions shape academic quality, student progression, and enrollment outcomes - but they’re still often handled through email, spreadsheets, and manual review. OpenCampus brings structure, speed, and confidence to equivalency checks, while keeping every decision consistent, explainable, and audit-ready.
With OpenCampus, equivalency checks become a governed workflow that connects intake, evidence, academic evaluation, and decisioning into one clear process. Applicants and advisors get faster answers. Academic reviewers get cleaner evidence and less admin. Admissions teams gain transparency, analytics, and fewer follow-ups - without sacrificing rigor.
Faster decisions
Reduce back-and-forth by capturing the right evidence upfront and routing reviews automatically.
Consistent outcomes
Apply policies and standards consistently across departments, programs, and reviewers.
Audit-ready by design
Every decision is traceable, with evidence, rationale, and approval history in one place.
Reduce admin work while keeping equivalency decisions consistent
OpenCampus streamlines equivalency checks by capturing complete evidence upfront, automating follow-ups, and guiding reviewers through consistent, policy-aligned decisions - so teams move faster without sacrificing academic rigor.
- Structured intake forms with required evidence
- Automatic reminders and escalation when reviews stall
- Rubrics, templates, and reusable precedent to standardize decisions
Proven in practice: Award-winning equivalency workflows
OpenCampus equivalency isn’t theoretical - it’s already delivering results in the real world. In 2025, KUEI won the ESCI Champions Award for transforming how equivalency decisions are handled using OpenCampus. By moving from fragmented, manual review processes to a structured, workflow-driven system, Catholic University of Eichstätt-Ingolstadt was able to improve speed, consistency, and transparency.
“Equivalency used to be our biggest admissions bottleneck - because no one could see where a request was stuck. The moment we made it workflow-driven, decisions sped up and applicant follow-ups dropped overnight.”
Admissions operations lead
AI-supported equivalency, with governance built in
AI can help accelerate equivalency workflows - but only when it’s embedded inside a governed process. OpenCampus allows institutions to apply AI responsibly across intake, evaluation support, and decision documentation.
Summarize evidence
Turn transcripts and course outlines into structured summaries that reviewers can verify quickly.
Suggest next steps
Identify missing documents, recommend routing, and flag exceptions based on policy rules.
Draft decision notes
Generate decision rationale language that stays consistent and can be reviewed before submission.
ROI Calculator
Estimate your annual savings with OpenCampus
Calculate your current annual cost, estimated cost after OpenCampus, and direct (hard) annual savings based on time reduction. This excludes hidden costs like rework, audit prep, and staff turnover.
Your inputs
Estimated results
These numbers reflect direct labor savings from reduced time per case. Many institutions also see faster applicant decisions, fewer rework loops, and cleaner audit trails.
Want a more rigorous model? We can tailor assumptions by role mix, case complexity, and peak-cycle volume.
Want to see equivalency checks end to end?
We’ll walk you through intake, review, decisioning, and system integration - tailored to your programs.